Key Documents For Annual Meeting
Member Notice: 2021 Westside Water Annual Meeting
When: May 27th, 2021 at 7 pm viaZoom:
Join via your browser: Zoom Meeting ID: 863 3034 3289, Passcode: 035752
Link (for those of you getting this message electronically): Westside Water 2021 Annual Meeting Zoom “room” (You’ll still need to enter the Passcode)
From: Board of Directors, WWA
The Annual Meeting of Westside Water Association will be held at 7:00 PM on Thursday, May 27, 2021. The pandemic we have dealt with since early last year continues and once again necessitates that this meeting be held remotely via Zoom. Please “arrive” ½ hour before the meeting to check in. Your early arrival will allow the time for us to record your attendance and, if a vote is taken during the meeting, to be able to tabulate your vote. We need at least 60 members to join the meeting via ZOOM, or by proxy, in order to conduct annual business so please, if you are unable to attend, take a moment to assign your proxy to someone you know who will be attending. A list of people who are committed to attending is provided below (see “Proxy Statement”). Proxies will be verified by the Association’s Secretary prior to the meeting. You can scan and send your proxy via email to firstname.lastname@example.org or send it by mail to PO Box 267.
Your Board reports a number of significant accomplishments this year. The big news is the addition of the Back 40 well which we expect will resolve last year meetings’ dominant concern of sufficient water supply for peak demand periods. Adding this well required meeting a series of regulatory requirements pertaining to water quality and quantity; It also prompted the submittal of a new Small Water System Management Plan (SWSMP); and a review of our organization’s bylaws and operating procedures in anticipation of having new member shares to sell for the first time since 1988. We look forward to sharing this and other news at the annual meeting, receiving feedback from you and hearing any concerns or suggestions you may have. To provide you with the information needed to better participate in this year’s meeting please read the latest newsletter emailed to you on May 7th. Another recommended resource is the WWA web site: www.westsidewater.org. On our website you will find the latest 2020-2021 financial report, a re-cap of this year’s voting issues, our water monitoring data, last year’s annual meeting minutes and more. We encourage you to visit it.
The annual meeting will begin promptly at 7:00 PM, May 27th. Again, please “arrive” in the Zoom meeting early, at 6:30 pm so you can be checked in. You can enter the zoom information into your browser or simply click on this link. Note: The pass code 035752 is necessary to access this meeting. After you check in, you can go do something else until the meeting formally starts but checking in early will really help ease the chaos.
Last year we provided a tutorial on the use of Zoom, as a new platform, and it aided us to successfully connect for meeting together. Should you want a refresher, or any help using Zoom, please contact Adrian Witherspoon at email@example.com by phone at 206-356-5891and we will determine how we can best assist you.Please plan to attend and take part in setting the direction of your Association for the coming year. We look forward to seeing you all.
Remember, should you lack a computer or internet service you can also join Zoom by phone. Contact Adrian for details on how to do that.
· Call to Order/establishment of quorum
· Minutes of 2020 Annual Meeting (Jim Cross) – View on website. (or we can mail it upon request)
· Treasurer’s Report (Richard Perret)- also on the website, or we can mail it upon request
· Sunny Speidel will provide WWA’s yearly member review of the finances
· President’s Report (Jeff Thurlow)
· System Manager’s Report (Doug Dolstad)
· Global Water Initiative Report
· Old Business
· New Business – anticipate additional member meetings to discuss possible bylaw changes and amendments which will require a forum
· Election of Board Member for positions
Nominated, as of this date, are several current board members: Jeff Thurlow, Jim Cross, and Adrian Witherspoon. We encourage any member, should they wish to participate at this level, to offer their name by either contacting us prior to the meeting or during, when we will ask for additional nominations. This is important, as we wish for the greatest member participation and the continual renewal of a board to keep it in line with member’s objectives.